Freeze the drawer load schedule
List every item assigned to each drawer, including quantity, packed orientation and buyer-confirmed mass. Mark consumables separately because their count may change between dispatch and return.
Attach a dated load sheet to the RFQ. If an item is provisional, label it as such instead of letting the supplier design around an unverified size or weight.
Define travel, latches and access
State which drawers must open together and record the required clear travel. Confirm whether locks or latches must remain reachable while adjacent drawers, doors or lids are open.
Map cable exits, hand clearance and the working aisle around the case. The RFQ should distinguish transport clearance from the space needed to use and restock the drawers.
Review balance, replenishment and handover
Provide the proposed weight by drawer so the layout can be reviewed as a loaded system. Flag items frequently removed or replaced, since their position affects access and repeatable packing.
Finish with a drawer map, refill quantities and a handover checklist. Buyer and supplier should sign off the same inventory revision before drawings or commercial terms are finalised.